Purchasing
Order from suppliers and track every dirham spent
Create purchase orders, receive goods, and pay suppliers — your stock, books, and VAT all update automatically. Built-in checks compare what you ordered, what you received, and what you were billed so you never overpay.
Built-In
Payment Checks
Any
Currencies
Built-In
Approval Steps
1-Click
Bill Creation
What you can do
Everything this covers
A plain-language look at what you get — and what it means for your business.
Purchase Orders
- Multi-Line OrdersAdd unlimited line items to a single PO, each with its own product, quantity, unit price, and tax configuration.
- Multi-Currency SupportIssue purchase orders in any currency with automatic exchange-rate conversion for reporting in your base currency.
- PDF ExportGenerate professional, print-ready PDF purchase orders to send directly to suppliers.
Approval Workflow
- Clear Approval StagesEvery PO follows a clear draft → approved → received → closed path, so nothing is ordered without the right sign-off.
- Approval ControlsOnly authorized users can approve purchase orders, with configurable approval thresholds based on order value.
Goods Receipt
- Receive Against a PORecord deliveries straight from the purchase order, or capture ad-hoc receipts — stock and costs update instantly.
- Batch & Expiry CaptureRecord batch numbers, lot numbers, and expiry dates during goods receipt for full traceability.
- Location AssignmentAssign received goods to specific warehouse locations (Zone > Aisle > Shelf > Bin) at receipt time.
Partial Deliveries
- Receive in StagesSuppliers rarely deliver everything at once. Receive goods across multiple shipments and always see what's still outstanding.
Never Overpay
- Order vs Delivery vs Bill CheckOpsmatiQ automatically compares what you ordered, what actually arrived, and what the supplier billed — so wrong charges are caught before you pay.
- Sensible TolerancesSet acceptable small variances so minor rounding differences don't create needless work, while real discrepancies still get flagged.
Bill in One Click
- Turn a Delivery into a BillCreate a supplier bill straight from a goods receipt with everything pre-filled — no re-typing, no missed lines.
What OpsmatiQ does for you
These happen automatically — no manual work needed.
- Receive goods and your stock updates instantly — no separate data entry.
- Your books and VAT are updated the moment you post a goods receipt.
- Order status tracks itself as deliveries arrive — you always know what's outstanding.
- Catch billing errors before you pay — the system compares orders, receipts, and bills automatically.
- Reverse a mistake with one click and both stock and accounting are corrected.
Connected to everything else
Your data flows between modules — no re-entry, no handoffs.
- Goods receipts create inventory stock with the real cost you paid, automatically.
- Goods receipts generate the accounting entries for inventory and supplier payables automatically.
- Products & Pricing provides item details, prices, tax rates, and accounts for every PO and receipt line.
- Supplier bills flow into Accounting for payment processing and aging reports.
Works closely with
These modules connect to power your day-to-day workflows.
See Purchasing in action
Book a personalized demo to explore this module with your own data.
No credit card required · 14-day free trial · Cancel anytime